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REQUEST FOR REGISTRATION AND RESET OF OFFICE 365 ACCOUNT

           This page is intended for the creation of new Office 365 of NEW teachers who do not have their accounts yet as well as to those teachers who already have their Office 365 account but wish to request for a password reset provided that they still remember their exact DepEd E-mail address.

For RESET and CREATION of your Office 365 account, just message your exact/correct DepEd email account (e.g. juan.delacruz@deped.gov.ph) and please include 1 latest digital copy of your Division or School ID or Appointment from SDO Caloocan (for verification).

Use the messenger icon below to send your request.

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Thank you and God Bless.

Validation And Provision Of Office 365 Accounts For Regional And Division Office Employees

(per DepEd Order No. 85 S. 2012 and DepEd Memorandum No. 227 S. 2012)

Rationale:

The Department of Education (DepEd) through the Information and Communications Technology Service – Solutions Development Division (ICTS-SDD) will be providing all personnel at the Regional, Division, and School Levels with Office 365 Accounts.

Each Office 365 account entitles the employee to the Office 365 Suite including but not limited to:

  • Office Suite – Includes Word, Excel, PowerPoint and OneNote
  • Teams – A chat-based collaboration tool for group interaction.
  • OneDrive – Cloud file storage
  • SharePoint – A web-based collaborative platform that integrates with Microsoft Office

To aid in the distribution of the 0365 accounts, Regional and Division IT Officers, together with their respective Administrative Officers in charge of HR will take the lead in the validation of employee records in their respective Regional Offices, Division Offices, and schools. Please refer to Annex 1 for the procedure.

The deadline for validation of Regional and Division Office employee records is on 22 March 2019. For the validation of school employees, each division must validate 1,000 records every month starting April 2019.

Regional and Division IT Officers will receive the Office 365 credentials of the employee records validated and may refer to Annex 2, attached herewith, for guidance.

Each region and division may identify and implement their own validation and division processes, as they see fit, following rules and regulations on data privacy.

All employees, at all levels of the organization, must ensure the safekeeping their respective 0365 credentials. In addition, employees are prohibited from sharing their accounts to other individuals or organizations, and utilizing the 0365 accounts of other employees.

For concerns or questions, the Information Technology Officers and Administrative Officers may contact support.accounts@deped.gov.ph

For immediate and appropriate action.

 

ALAIN DEL B. PASCUA
Undersecretary

Validation of Field Personnel Information

ICTS

    1. Generate list of employees from eHRIS (fo .ehris.deped. gov.ph).
    2. Create Validation Lists,
    3. Email link to validation lists to Regional and Division Offices.

REGIONAL OFFICE

Regional Offices

1. Check and update Validation List for accuracy and completeness of personnel information: First Name, Middle Name, Last Name, Extension Name, Plantilla Position Title, Region, Office, DepEd Email Address

i. If employee has no DepEd email, issue DepEd email account in G Suite for Education.

2. Add employees who are not in the list.

3. Indicate status of each employee following this guide:

i. Validated – Tag if all the relevant information are correct, and employee is in active service and reports to the Regional Office. Accounts will be created for these records.

ii. Remove Duplicate – Tag if this record is a duplicate of a validated record.

iii. Remove Retired or Resigned – Tag if this record pertains to an employee who has retired or resigned.

iv. Remove Unknown – Tag if this record pertains to a person who has moved to a different office/station or has never been an employee of the Regional Office.

DIVISION OFFICE

Division Office​s

1) Check and update Validation List for accuracy and completeness of personnel information: First Name, Middle Name, Last Name, Extension Name, Plantilia Position Title, Region, Division, Office, School (if applicable), School ID (if applicable), DepEd Email Address

i. If employee has no DepEd email, issue DepEd email account in G Suite for Education.

2) Add employees who are not in the list.

3) Indicate status of each employee following this guide:

i. Validated – Tag if all the relevant information are correct, and employee is in active service and reports to the Division Office or a school in the division. Accounts will be created for these records.

ii. Remove Duplicate – Tag if this record is a duplicate of a validated record.

iii. Remove Retired or Resigned – Tag if this record pertains to an employee who has retired or resigned.

iv. Remove Unknown – Tag if this record pertains to a person who has moved to a different office/station or has never been an employee of the Division Office or a school in the division.

Provision and Distribution of Office 365 Accounts

ICTS

  1. Download validated accounts in Validation List every two weeks.
  2. Create accounts and provide credentials to ITO for distribution thru the Validation List eveiy two weeks

REGIONAL AND DIVISION OFFICES

  1. ITOs shall access the 0365 credentials issued to employees in their respective validation lists.
  2. ITOs shall implement distribution process of Office 365 credentials to employees.